Job Analysis and Job Discription

Job Analysis

It is a formal and detailed examination of job in order to understand the tasks and needs to be done and the skills required to do these task under the job. Job analysis provides the analyst with basis data related to specific jobs in terms of duties, responsibilities, skills, knowledge, degree of risk etc.

Benefits of Job Analysis

1. Helps HRP in determining the number and kinds of jobs and qualifications needed to fill the jobs.

2. Makes recruitment and selection process easier

3. Placement, orientation, training and development program makes easy

4. Helps in determining the relative worth of various jobs

5. Establishes standards of performance and appraisal

6. Helps in vocational guidance and counselling of employee

7. Provides opportunity to trace out health hazard related with job

Job Analysis Process 

1. Organisational Analysis

2. Collection of Job Analysis Data

3. Preparation of Job description

4. Preparation of Job Specification

Job Description

It is a written statement of what the job holder does, how it is to be done, under what condition it is done, and why it is done. It throws light on job content, environment and condition of employment. It defines purpose and scope of a job. 

Content of Job Description

1. Job Title - Designation, Code, Department

2. Job Summary - A Brief write-up about the job.

3. Job Activities - A description of the task done

4. Working Conditions - Time, Working hours and Days

Job Specification

It is a written statement of personal attributes in terms of Skills, Knowledge and Abilities (SKAs) to perform a particular job. It is useful in the selection process to decide right person.